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Better Cashflow by Reducing Expenses

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  • xris
    Fanatical
    • Nov 2005
    • 3283

    #1

    Better Cashflow by Reducing Expenses

    This thread follows on from one last used a few days ago but whose name I have forgotten and so cannot refer people to. This is a shame because there were one or two good posts on it, which are relevant to what I am about to say. No doubt though that somebody will point us in the right direction.

    I have come across very many investors who struggle financially. There was a time when I could count myself as one of these people.

    To use a simple example, they own a handful of rentals which they have to top up by around $5,000 every year, or roughly $100 per week. Their annual income is $80,000 and their normal living expenses, including a home mortgage, comes to $76,000, with an annual one off tax rebate of $6,000. They therefore have no room at all for manoeuvre, just hoping that no major repairs will be needed, foregoing any form of personal savings, and wondering what one earth they will do if they lose their job. In addition they may realise that they are highly geared and that they have bought at the peak of the property cycle with no real hope of capital appreciation in the near future to counterbalance their sorry cash-flow position. There are a thousand variations to this but I think you all get my point.

    So, what else have I come across which may help these people? Well, how about any one of a hundred little money saving ideas which although small in themselves, collectively add up to a healthy reduction in costs, perhaps many thousands of dollars. For the people I have just described this would make the difference between sleepless nights and a fairly clear headed, comfortable life-style.

    Some of these ideas are very simple and to many of us are commonsense, but to others they may not be. As I said, I thought it might be useful for people to post some of these ideas here, perhaps with accompanying anecdotes to liven them up a little. I am sure many people would find them helpful, including more seasoned investors.

    I suppose I should start the ball rolling.

    1/ Put all your insurance policies with one company and negotiate a discount on all of them. (But do not lie about any property to get a lower premium."Oh no, it was not built in the 1920’s. I think it was built in the 1950’s. Oh good, does that really mean that the policy is cheaper?" – it may come back to haunt you.) Saving? Perhaps $50.00 per annum per property. Small, but combined with others it adds up.

    2/ Keep a close eye on mortgage rates in every respect – a small change can affect the cash flow considerably. Sometimes it may be worth breaking an existing mortgage, adding the penalty to the outstanding debt and refinancing at a lower rate. The improved cash-flow could amount to thousands every year depending on the size of the loan. I remember doing this many years ago. I remember being initially reluctant because the penalty would be around $10,000, money that I could not at the time afford. Sitting down with a glass of good wine one evening my mind became clearer and I realised the obvious, namely that the $10,00 would be added to my existing debt, increasing my gearing by only a fraction, and that my cash-flow would by improved to such an extent that I was effectively giving myself a $10,000 pay rise fixed for the next five years. I then poured myself a second glass and began dreaming of warmer climes.

    3/ Unless you are good at being a handyman and have good person-to-person skills, and have lots of free time, and can deal with the sort of low-life that you never really associate with in your daily lives, then give very serious consideration to using a good property manager. One bad experience can totally turn you off rental properties and can cost you heaps. A five weeks vacancy, making a hatchet job of repairing the place thus having to pay someone to do it again properly later, panicking and discounting the rent just to get anyone into the place, and so on and so on. In one month you can throw away $2,000 and put yourself through hell, all for the sake of saving $1,000 in management fees.

    There are numerous other ideas I know of. Anyone got any more ideas? (Sorry to those who have already put some down in that earlier thread I cannot find.)

    I hope these base-line simple ideas will help some people. I look forward to the more sophisticated ones.

    xris
    Last edited by xris; 22-06-2006, 08:36 AM.
  • Monid
    Philophaster
    • Feb 2004
    • 3062

    #2
    Great idea for a post Xris
    Here are a couple, though I don't think they are very sophisticated :

    1. Pay down your properties as fast as you can! The biggest expense of owning houses is the interest on the mortgages, the faster you can pay these down the better off you will be. Further more this can have a compounding effect, ie if you pay off X amount you will save Y in interest, next year you can then pay off X+Y... and so on.

    2. If you can be financially disciplined then operate out of a revolving credit account, this will mean your day to day income can be used to save you interest.

    3. Again if you can be financially disciplined then furthermore first pay for things via credit card, then pay off the credit card at the end of your 30/55 days with your revolving credit account. This saves even more money in interest.

    4. Get a credit card that gives some kind of bonus or even better money back like the National bank credit card. We have never paid interest on our credit card and for our $20 yearly fee earn about $200 a year cashback...

    5. Do it right the first time... Don't buy the cheapest thing you can find for your property, make sure you get something that is going to last as well as being inexpensive. Have a look around online for user comments and more importantly complaints... This is the modern equivalent of "measure twice cut once".

    6. A follow up on this point, make sure your tapware suits your water supply, so for example if there is a lot of grit or rubbish in your water then don't put in ceramic mixer taps, they will get cored in no time at all costing you about $70 a pop. Actually on this note one of the best investments in your plumbing set up is 15 cents to buy a washer with a wire netting which covers the pipe (Looks sort of like a tiny sieve). If you put one of these in each of the pipes running into your tapeware this will stop small bits of grit getting into and damaging your tapware.

    David
    Last edited by Monid; 21-06-2006, 09:57 PM.
    New to property investing? See: Best PropertyTalk Threads for New and Old Investors And/Or:Propertytalk Wiki

    Comment

    • kalovatt
      Forum Junkie
      • Jan 2004
      • 272

      #3
      1) For those that are in the situation as described by Xris, seriously consider a Rentsure (or similar) policy, especially if the aforementioned rentals are in the lower socio-economic areas. For the cost of about $280 per year, virtually all risk of renting these properties is removed.

      2) Always try TradeMe first for any maintenance parts etc. There is all sorts of stuff available that may mean the difference between a $800 repair job, or a $400 job. Depends what it is of course.

      Comment

      • Propoholic
        AKL Event Organiser
        • Apr 2005
        • 786

        #4
        1. Reletting properties - notice period:- Do you start advertising the property as soon as the 21 day notice is received? A lot of people seem reluctant to market the property while the tenant is still in place. If you relet during the three week notice period then you have saved yourself the 2, 3 weeks rent pa you budget for between tenancies. I always get the property relet during the three week notice period.

        2. Duration of tenancy:- Establish with prospective tenants what the term of their previous tenacy was? A tenants duration of tenancy is often repeated over and over again. The great tenants that stay for 6, 8, or 10 years are often repeating their previous tenancy durations. Tenants that move on after three or six months are purely following their established lifestyle.

        Massage the duration of tenancy by adding value, even small items will enhance the quality of accommodation. $1000.00 spent on installing a security system will cost you $1.50 a week in interest but provide for a $5 - $10 pwk rental increase. Installing $1000 in landscaping will not only increase market rent and property value but also increase the probability that your tenant will stay longer. How much money will you save if your tenancies last between 3 or 5 years ($ for cleaning between tenancies, advertising, lost rent etc)?

        3. Metrowater (Auckland):- Do you acually get the tenant to pay for water (seperately metered premises)? It is amazing how many landlords dont bother to recoup this cost. I know of a property manager who doesnt bother with this for his own personal properties. Water costs recouped from tenants will pay for your insurance premiums each year!

        4. Market Rent:- Can you improve cash flow by ensuring your properties are at market rent? So many landlords try and qualify their own under market rents by stating "people cant afford that" or "thats far too high" or "the property manger told us that is the market rent". Can you get another $10, $20, $30pwk by simply asking? Go to other landlords open homes and see what comparable properties are being let for.

        5. Renovation projects:- run these with a tighter time frame so the renovation is completed in three weeks instead of six weeks. Employ a team of contractors who are comfortable with working weekends (when required). Running the project on a six or seven day week basis will reduce the 'lost rent' period....ie project finished earlier.

        6. Building insurance:- there are savings to be made on premiums by increasing your excess. I have just checked one of my NZI premiums, currently $43.29/month inc GST with a $100 excess. I will save $114 pa just by increasing the excess to $1000.

        Comment

        • spurner
          Fanatical
          • Apr 2005
          • 1583

          #5
          monthly insurance payments

          Paying insurance premiums in monthly instalments adds 10-15% to the price. Initially I didn't even realise my insurer was doing this, so read the fine-print, or make sure to check.

          Comment

          • spurner
            Fanatical
            • Apr 2005
            • 1583

            #6
            A big saving I made recently was on an ex-motel which was being used as long-term rental accomodation. The out of town owner had been paying commercial rates of $25k p.a. for years and didn't care/know to enquire to change it to residential.

            One phonecall to the council (and a letter to confirm) and the rates reverted to residential at $8k p.a. Result $17k p.a. saving.

            And $17k p.a. at an 8% cap rate has a positive effect on market value of over $200k.

            Thank-you Mr Council.

            Comment

            • Propoholic
              AKL Event Organiser
              • Apr 2005
              • 786

              #7
              Hi spurner
              Paying insurance premiums in monthly instalments adds 10-15% to the price.
              All my insurance providers charge the same premium whether it is paid monthly or annually, I just checked with NZI. Good point though, who's the insurance provider you refer to?

              Comment

              • spurner
                Fanatical
                • Apr 2005
                • 1583

                #8
                Hi

                I'm referring to Tower, and have been paying monthly for years as I (thought I?) was told that it works out the same, no extra charge. Then I found out they were adding on a margin for the privilege of paying monthly, so I ceased that. Now can put them all on my credit card and get some air-points. And the funny thing is that it's actually costing the insurer more now!

                Cheers,

                Originally posted by Propoholic
                Hi spurner All my insurance providers charge the same premium whether it is paid monthly or annually, I just checked with NZI. Good point though, who's the insurance provider you refer to?

                Comment

                • RentMaster
                  Addicted
                  • Jun 2005
                  • 914

                  #9
                  A few cost saving suggestions...

                  Pay the mortgage fortnightly instead of monthly. In the long run you end up paying less in interest.

                  If you want to save cash, dont hire a property manager. That will save you about 9% of your rent per year. As long as you have the time and patience to DIY.

                  DIY again - landscaping and interior painting are easy jobs and can be done yourself instead of hiring someone else to do it.

                  Shop around when looking for an accountant and lawyer. Their fees vary quite wildly. But find one experienced with property related activities.

                  Read books and web sites. Cheaper than seminars.

                  Comment

                  • xris
                    Fanatical
                    • Nov 2005
                    • 3283

                    #10
                    If you need to get a tradesman out, consider getting him to do a couple of relatively minor jobs while he is there, that you always say "I'll get round to that one day." Such as...changing a couple of the old single plugs with new double ones or replacing washers in the taps. Probably won't cost more if he is charging on an hourly rate but saves a new call out charge and looks good with the tenants.

                    xris

                    Comment

                    • Propoholic
                      AKL Event Organiser
                      • Apr 2005
                      • 786

                      #11
                      3. Metrowater (Auckland):- Do you acually get the tenant to pay for water (seperately metered premises)? It is amazing how many landlords dont bother to recoup this cost. I know of a property manager who doesnt bother with this for his own personal properties. Water costs recouped from tenants will pay for your insurance premiums each year!
                      If you dont have a separate meter for your property (multi dwelling situation) then look at getting a check meter (apartment meter) installed. This will cost about $200 -$300 for materials and labour, cost will be recouped in the first 6 - 12 months. This cost saving measure is a no brainer and will save you $400, $500, $600pa per dwelling. You can employ a company such as Detection Services for locating water main entry point to the dwelling (typically ~$130.00) - only if your plumber cannot ascertain this.
                      Last edited by Propoholic; 25-06-2006, 10:20 AM.

                      Comment

                      • Propoholic
                        AKL Event Organiser
                        • Apr 2005
                        • 786

                        #12
                        On medium to large projects it is worthwhile keeping a check on the weighting or balance of labour you are using. If you are completing a five - 15 day renovation (interior, exterior +throw in some landscaping) there will be a high percentage of the work content that is pure unqualified labour. Your plumber, builder & electrician will naturally charge for this work ($45.00 - $60.00 per hour) if they haveto complete it. A good labourer (@$15.00 per hour) can be used for the following tasks:- taking out old kitchen bench, cupboards/bathroom vanity/shower (once plumber has disconnected/capped off water supply, electrician disconnected cabling), pull up old vinyl, carpet ,tiles, take down old light fittings, take down curtains, digging new garden, transferring top soil into new garden, digging post holes for new fence, running to suppliers/Hire Pool to pick up materials & equipment for tradesman, pulling out old hedge, chainsawing out trees, taking all of the above rubbish to the tip etc, etc.

                        I have been using my lawn mowing contractor as a general labourer over the last few years, he charges $15.00 per hour (inc GST). He is reliable and hard working so the service works out well.

                        At the end of the day we need to keep a close eye on our tradesman to make sure that they are completing $50.00/hour work. If we ask them to complete $15.00/hour work they will naturally charge us $50.00/hour.

                        Big savings on the above over a few years!

                        Comment

                        • Propoholic
                          AKL Event Organiser
                          • Apr 2005
                          • 786

                          #13
                          Advertising:- Make sure a 'To Let' sign is put on the street as soon as you receive notice from the tenant. I have found to let signs generate a strong source of tenants, equal to other main media eg trademe, newspaper etc. The advertising is very targeted and specific to your area and low cost. Responses will come from people that are actively looking in your area - they have seen the exterior of your property before they phone!

                          My advertising cost has reduced substantially over the last few years by using 'To Let' signs in conjunction with paid advertising.

                          To Let signs are available through the NZ Property Investors Federation for $30.00/sign.

                          Comment

                          • xris
                            Fanatical
                            • Nov 2005
                            • 3283

                            #14
                            Totally agree. A sign is without any doubt at all the most cost effective form of advertising.

                            xris

                            Comment

                            • cube
                              Thinking outside the square.
                              • Jun 2005
                              • 5076

                              #15
                              Does a sign require high traffic - or will people looking for something in a No-Exit street see one when they are looking around anyway?

                              cube
                              DFTBA

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