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  1. #1
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    Default The simple keyboard shortcut guide

    The simple keyboard shortcut guide

    2:30PM Monday Sep 28, 2009

    A few memorised keyboard shortcuts can save a whole lot of mouse-pushing time and effort.


    Compute

    We all know what Ctrl-Alt-Delete does. It's a simple way, by pressing three keyboard keys, to escape a whole host of blue screen nightmares and crashed computer programs.
    But despite all the time we spend glued to our machines, how many of us can remember the other keyboard shortcuts that could save us hours every week?
    With just a few simple keystrokes our computers can be turned from troublesome beasts, standing in the way of completing that crucial report or overdue school assignment, into our willing and able servants.
    Within most good programmes, almost every function or action can be carried out with keyboard commands or shortcuts - a simple and ideally easily-memorable sequence of two or three key strokes.
    And when you get proficient at using them, keyboard shortcuts are faster than breaking your flow by reaching for the mouse.
    For example, pressing Ctrl and P simultaneously to print a page is faster and far less effort than hunting for the printer icon. While in some software, such as Microsoft Windows, you can even set up your own shortcuts for your most commonly-used functions.

    Andrew Miller, technology journalist and founder of thinkabouttech.com is a self-avowed keyboard shortcuts devotee and typical of the site's users.
    "I use keyboard shortcuts in almost every application. It wastes so much time to move your hands from keyboard to the mouse and back again, when learning something as simple as Ctrl-T will do the same job."
    And speed isn't the only reason we should be ditching our plastic rodent friends. Today's office workers and home computer users push the mouse around as if we were designed for it. Which of course we are not, so it's not surprising that repetitive strain injury (RSI) is a real and growing problem.
    An umbrella term for a range of musculoskeletal problems in the upper arms and neck, RSI affects millions each year and costs business and individuals billions in lost time and sick pay.
    Its symptoms can be as varied as mild aches to numbness and pins and needles, through to quite considerable and long-lasting pain.
    Correct posture and regular breaks go some way to reducing the risk, but another way to minimise the damage caused to your fragile limbs by spending hours a day glued to your computer is to use keyboard shortcuts.
    According to Trevor Shaw, an expert in RSI from Britain's Health and Safety Executive, the computer mouse is one of the principal culprits for causing RSI.
    "Modern computers use the Windows style of interface, which makes them very easy to use, but you also tend to have to perform a lot of intense movement with your hand on the mouse and lots of clicks to get to the function you are after. Keyboard shortcuts are quicker and reduce the number of movements you are required to make."
    And Shaw confirms that it's not just at work that computer users need to be aware of their health. "People need to be aware that intense computer use at home can store up problems for them later. I've seen RSI in all sorts of people, from silver surfers to young gamers," he warns.
    So tech-savvy IT professionals may be hooked on shortcuts and the health advice is certainly in their favour, but which are the most useful and how will you remember them? Short of using an exhaustive set of reference cards the size of a dictionary, you'll never remember every keyboard shortcut. So to save you time and your poor muscles, here are a selection of the most practical shortcuts across a variety of systems and software.
    Microsoft Office and Windows
    Save.....................Ctrl-S
    Print.....................Ctrl-P
    Find.....................Ctrl-F
    Copy.....................Ctrl-C
    Paste .....................Ctrl-V
    Undo.....................Ctrl-Z
    Delete.....................Ctrl-D
    Page break......... Ctrl-Enter
    Change window ......... Alt-Tab
    Quit application ......... Alt-F4
    Minimise window ......... Alt-Space-N
    Maximise window ......... Alt-Space-X
    Close sub-window......... Ctrl-F4
    Task manager or Windows Security ......... Ctrl-Alt-Delete
    Screen grab......... Alt-Print screen
    Rename file......... F2
    Go to address bar......... F6
    Lock PC.....................Windows-L
    Close all windows......... Windows-M
    Launch help......... Windows-F1
    Switch programme......... Windows-Tab
    Microsoft Word
    Jump to end of document ......... Ctrl-End
    Jump to start of document ......... Ctrl-Home
    Go to last edit ......... Shift-F5
    Check spelling ......... F7
    Select All ......... Ctrl-A
    Select a whole word .....................Ctrl-Shift-left/right arrow
    Select a whole paragraph ......... Ctrl-Shift-up/down arrow
    Bold.....................Ctrl-B
    Italics .....................Ctrl-I
    Underline ......... Ctrl-U
    All capitals......... Ctrl-shift-A
    Copy Format Ctrl-shift-C
    Microsoft Excel
    Next cell .....................Tab
    Previous cell......... Shift-Tab
    First cell in row......... Alt-Home
    Last cell in row......... Alt-End
    Top cell in column......... Alt-Page Up
    Last cell in column......... Alt-Page Down
    Repeat function......... F4
    Google Mail
    Compose new message .....................Shift-C
    Reply.....................Shift-R
    Reply all .....................Shift-A
    Forward .....................Shift-F
    Save a draft ......... Ctrl-S
    Delete.....................#
    Label.....................l
    Mark as read ......... Shift-I
    Mark as unread ......... Shift-U
    Select all mail......... * then A
    Deselect all mail......... * then N
    Go to sentmail......... G then T
    Go to contacts......... G then C
    Search (puts cursor in search box) ......... /
    Move to next message .....................N
    Move to previous message .....................P
    Open a conversation ......... O
    Report spam ......... !
    To turn on these shortcuts on or off, click Settings, and then select the option Keyboard shortcuts
    Google Docs
    Print .....................Ctrl-P
    Save .....................Ctrl-S
    Go to full screen ......... Ctrl-Shift-F
    Undo.....................Ctrl-Z
    Redo .....................Ctrl-Y
    Copy .....................Ctrl-C
    Cut .....................Ctrl-X
    Paste.....................Ctrl-V
    Select all.....................Ctrl-A
    Full justify......... Ctrl-F
    Left alignment ......... Ctrl-l
    Centre alignment ......... Ctrl-E
    Bold.....................Ctrl-B
    Underline ......... Ctrl-U
    Italics.....................Ctrl-I
    Go to last cell......... Ctrl-End
    Go to first cell......... Ctrl-Home
    Move to next worksheet......... Ctrl-Page Down
    Move to previous worksheet......... Ctrl-Page Up
    If you are using a Mac, you can use these shortcuts by replacing Ctrl with the Command Key ( ).
    Apple OS X
    Open document ......... Command-O
    Save .....................Command-S
    Print .....................Command-P
    Find .....................Command-F
    Select All ......... Command-A
    Cut .....................Command-X
    Copy.....................Command-C
    Paste .....................Command-V
    Undo.....................Command-Z
    Switch application ......... Command-Tab
    Quit Application ......... Command-Q
    Close .....................Window Command-W
    Close all open windows .....................Command-Option-W
    To click "OK" in dialogue boxes ......... Return key
    Move item to trash ......... Command-Backspace
    Empty trash ......... Command-Shift-Backspace
    New window (Finder).....................Command-N
    Minimise window......... Command-M
    Hide/Show Dock......... Command-Option-D
    Open "Computer" folder .....................Command-Option-C
    Open "Home" folder ......... Command-Option-H
    Open Applications ......... Command-Option-A
    Force Quit......... Command-Option-ESC
    Adobe Photoshop
    Undo, multiple times Ctrl-Alt-Z
    Hand/move tool ......... Spacebar
    Switch document ......... Ctrl-Tab
    New layer ......... Ctrl-Shift-N
    New layer ......... Ctrl-Shift-Atl-N
    Duplicate layer ......... Ctrl-J
    Fit to window ......... Ctrl-0
    Re-run filter ......... Ctrl-F
    Fade filter ......... Ctrl-Shift-F
    And remember...
    You'll need a Standard 101/102 Key or Natural PS/2 Keyboard to use these shortcuts. Except on a Mac, where you'll require a Mac-branded keyboard.
    And in most programs, further help can be found by searching for keyboard shortcuts in the help menu (Press F1 in Windows and Command-? on a Mac for this menu).
    - THE INDEPENDENT
    http://www.nzherald.co.nz/technology...0600076&pnum=0

    Thanks to Essence for providing the link.
    "There's one way to find out if a man is honest-ask him. If he says 'yes,' you know he is a crook." Groucho Marx

  2. #2
    Join Date
    Sep 2004
    Location
    Hastings
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    Default

    If one is part-way through Alt+Tab+
    Tab+Tab+Tab key presses . . . in
    an effort to get to another program
    that's open - and you change your
    mind! - keep a finger down on the Alt
    key and move the other one from
    the Tab key and press Esc once.

    The menu disappears and you remain
    where you were, to start with.
    Want a great looking concrete swimming pool in Hawke's Bay? Designer Pools will do the job for you!


 

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